Privacy Policy - Stonehouse Men's Shed

Our Commitment to Your Privacy

Stonehouse Men's Shed is committed to protecting your personal data and your privacy. This policy explains how we collect, use, and protect the information you give us when you interact with us, whether as a member, a supporter, or a visitor to our website.

We process all personal data in compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

Information We Collect

We only collect the information we need for our legitimate purposes. This may include:

Personal details such as your name, date of birth, and gender.
Contact information including your address, email address, and phone number.
Membership details and information on your involvement in our activities.
Information related to donations or payments, though we do not store your financial details.
Technical data from our website, such as your IP address, browser type, and pages visited, to help us improve our site.

How We Use Your Information

We use your data to:

Manage your membership and keep you informed about our activities.
Process donations and Gift Aid claims.
Communicate with you about upcoming events, news, and fundraising campaigns.
Maintain our records for administrative and reporting purposes.
Ensure the safety and well-being of our members (e.g., in an emergency).
Analyse and improve the effectiveness of our website and services.

Our Legal Basis for Processing Your Data

We will only process your personal data when we have a valid legal reason to do so, such as:

Consent: You have given us clear consent to process your data for a specific purpose.
Legitimate Interests: We need to process your data for our legitimate interests as a charity, and these interests do not override your own rights and freedoms.
Contract: Processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.
Legal Obligation: Processing is necessary for us to comply with the law (e.g., processing Gift Aid claims).

Who We Share Your Information With

We will never sell or share your personal information with third parties for marketing purposes.

We may share your data with trusted service providers who help us run our operations, such as:

Online payment platforms (e.g., PayPal, Stripe) to process your donations securely.
Email service providers (e.g., Mailchimp) to send you our newsletters or updates.
Regulatory bodies, when required by law (e.g., the Office of the Scottish Charity Regulator).

We ensure all third parties we work with are GDPR-compliant and have strict security measures in place.

How We Store and Protect Your Data

We take the security of your data seriously. We have implemented appropriate technical and organisational measures to protect your personal information from loss, misuse, and unauthorised access.

We store your data on secure servers and limit access to those who have a legitimate need to see it.

Your Rights

Under GDPR, you have the right to:

Access your personal data.
Rectify any incorrect or incomplete information we hold about you.
Erase your data (also known as the 'right to be forgotten').
Restrict how we use your data.
Object to us using your data.
Withdraw your consent at any time.

To exercise any of these rights, please contact us using the details below.

If you have any questions about this privacy policy or wish to exercise your rights, please contact us:

Stonehouse Men's Shed
23 King St,
Stonehouse,
ML9 3EQ,
Scotland, UK

Email: info@stonehousemensshed.co.uk
Phone: 07860 859293

Changes to This Policy

We may update this policy from time to time. The latest version will always be available on our website.

This privacy policy was last updated: September 14, 2025